To add users to a Folder or Publication Chief Editors and Editors use the Lookup subscreen. The Lookup subscreen is reached in two ways. One is via the Access Screen, using the lookup users button on the clipboard. The other is via the Groups screen, when adding users to a group.
Fig. 1 Access screen user lookup.
In the user search box, type the name or part of the name of the user you want to find and click the search button (alt-s, or hit return). At least two characters are required. The system will return a list all users which match, including an email address if available. If your Silva is connected to a user directory such as LDAP, the result could be a long list.
Select the users you want to assign roles to using the checkbox before their name, and click the add to clipboard button (alt-a, or hit return). The selected users will now appear in the user clipboard area to the right.
You can now repeat the search action and look up more users. With each search you add users to the clipboard until everybody you want to assign roles to is listed. If necessary a user can be removed from the clipboard by selecting the name and clicking the remove user button (alt-r).
Once you've collected all the users – say, all users you want to include in a group – the next step is to press the use clipboard button (alt-u) in the user clipboard box. You will now be returned to the previous screen, with the selected users on your clipboard.
The clipboard contents will be retained until you log out. You can use the same clipboard to assign a number of roles to
a number of users in different locations. It is also possible to
remove users from the clipboard in the other screens, by using the remove user button (alt-r) in the user clipboard.
Note: only the Manager can add new users to the site.
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